Close the books without the late nights.
Invoices read, checked and posted. VAT decided by rules in code, never by a guess. The month closed with every blocker named, and a person approving anything that leaves the business.
A supplier emails an invoice. The platform picks it up.
Finance runs on re-keying.
Every supplier invoice is opened by a person, typed into the accounting system by a person, checked by a person and chased by a person. The work is careful, repetitive and expensive, and it is exactly where one wrong digit becomes a wrong VAT return.
The work it takes off your team
- 01Typing supplier invoices into the accounting systemBy hand today
- 02Matching bank lines to invoicesBy hand today
- 03Checking VAT numbers and VAT treatmentBy hand today
- 04Chasing approvals for payment runsBy hand today
- 05Preparing the month-end closeBy hand today
- 06Producing the VAT registers and the returnBy hand today
A team of agents and workflows, each with one job.
Each has only the tools its job needs and a budget checked every time it runs. None of them decides what a person should.
- Document extraction agentReads invoices, receipts and statements, and flags what does not add up.
- Tax and posting rulesDecide each document's VAT treatment and post it to the ledger.
- Month-end closeReconciles, closes the period and produces the registers and the return.
- Collections agentDrafts payment reminders that sound like you, for you to send.
- Accounting system
- Bank statements
- Accounts inbox
- Document storage
- ECB reference rates
- Tax authority file formats
The calls that stay yours.
The agents do the work. These are the decisions they bring to a person, with the evidence beside each one.
- 01
Readings the agent flagged
A document that does not add up waits for a person before it becomes evidence.
- 02
Payment runs
Nothing is paid until a person has approved the run, with the invoices beside it.
- 03
Anything filed
The return and the registers go to the tax authority only once a person approves them.
Controls built into the work.
Not policies in a document: properties of how this department runs.
- 01
Rules in code for every figure
VAT, postings and totals come from code. A model reads the document; it never does the arithmetic.
- 02
Refused by name, never guessed
When a fact is missing, the invoice stops and says which one. The date tax became due is established from evidence, never assumed from the invoice date.
- 03
One source for exchange rates
Foreign-currency amounts use the European Central Bank's reference rates, and a rate that has been used is never changed afterwards.
Measured on the record, not estimated.
- 01
Time from arrival to posting
For every invoice, from the moment it lands.
- 02
Share that needed a person
How many readings were flagged, and why.
- 03
Blockers at month-end
What held the close open, named.
- 04
Cost per document
Every model call on the run, priced.
Every run is recorded with its time, its steps, its decisions and its cost, so these are read from the record, not estimated.
The questions operators ask first.
What exactly do you build?
Five sizes of the same thing. An automation takes one repetitive process off your team. An AI agent handles a defined business function with judgement. An AI system connects several agents and workflows. An AI department runs a whole function end to end, and an AI operating system puts every department under one orchestrator. All of them run on the same platform, with the same approvals and the same record.
Do we have to change our tools?
No. That is the point. We build against the CRM, accounting system, inboxes and spreadsheets you already run, through their own APIs. If something genuinely cannot be automated where it stands, we tell you before you pay for it.
What happens when an agent gets it wrong?
Anything that would reach a customer or leave your business starts behind a person’s approval, so a wrong draft stops there, not in someone’s inbox, unless you have chosen to let that kind of work run on its own. Every run is recorded step by step, so a wrong call is traceable the same day. Where a fact is missing, the work stops and names it instead of guessing.
Will the AI act on its own?
Only where you have allowed it, and only once its record shows it can. Every agent starts supervised; anything that leaves your business starts as a draft or a proposal a person approves. Running unattended is earned task by task, on your own records.
How much does it cost?
Builds start from €750 for a focused automation, €2,500 for an AI agent, €5,000 for an AI system and €10,000 for an AI department; enterprise programmes are priced per scope. Keeping a system monitored and improving starts from €250 a month. The real figure depends on scope, integrations, data, rules and support, so after a free assessment call you get a written scope and a fixed price before anything starts.
Other departments
Find the first thing worth automating.
Bring us one process your team loses time on. We'll map it, show you what can be automated and what a Dephrast system would look like, whether or not you build it with us.
Free, 30 minutes, and a reply from a person within one working day.